EVENT FAQ

When can I tour the venue? 

You can make an appointment to tour the facility Monday-Friday 9:00 a.m.- 5:00 p.m. Evening hours and weekend hours are available on an as available basis (If there are not any events taking place during the time you are looking to visit). Email us at events@summerfieldfarms.com to make an appointment.

Can I bring my own food?

Summerfield Farms partners exclusively with five local catering teams: 1618 On Location, Southern Roots, Above & Beyond, Crafted and Painted Plate. Visit our Events Partners guide for more info.

Can I provide my own alcohol?

We allow beer, wine, and liquor at our facilities. At The Barn, Summerfield Farms will provide and serve all beer, wine, and/or liquor for your event. Our Beverage Menu will work with you to create a customized menu based on your vision for your event. At The Pole Barn, alcohol must be purchased and served by one of our 5 catering partners. Our catering partners will work with you to ensure your event is just as you have envisioned!

How far in advance do I need to book the venue? 

We would love to schedule a time to meet you and show you our facilities. The sooner you book the better! To secure your date, we require a 50% deposit and signed contract. We cannot wait to meet you and help you create your perfect day!

Can I use Summerfield Farms for my engagement photos?

Absolutely! Included in your venue rental, is a 3 hour timeframe that you can use for engagement photos or bridal portraits which can be divided up if preferred. This time will be scheduled with your Venue Representative.

Are there any decorating restrictions? 

Decorating is permitted on the day of your event starting no earlier than 9am. Any wall or ceiling décor need to be approved by a Venue Representative.

Is there a dressing area for the bridal party and groomsmen?

Each venue rental package includes two beautiful renovated farmhouses! The access timeframe for the homes is 9am-11pm on wedding day. See them here.

Can we use other vendors?

Absolutely! We have exclusive partnerships with four catering teams as mentioned above. Other than catering, we welcome any and all vendors who complete our Vendor Agreement packet.

How many people can the farm accommodate?

We can accommodate intimate events as well as large gatherings of up to 1,500 guests.

What is included with the venue rental?

Included with your venue rental:  tables and chairs for 150 guests, ceremony chairs for up to 150 guests, tables for gifts, food and beverages, cocktail tables, and the bar(s), and the existing lighting,  golf Cart transportation, rehearsal the day before the wedding, 3 hour photo session to be redeemed anytime through the year, as well as a venue representative to work with you throughout the year to handle venue related details and layout creation.

When can we have access to the venue on the day of our event?

 Venue access begins at 9:00am on the day of your event.

What time do we need to be out of the event space?

Everyone and all personal items must be cleared out of the event space no later than 1 hour after the end time of the event, no later than midnight. All personal belongings must be cleared out of the guest quarters no later than 11pm on the day of your event.

Will there be enough parking for our guests?

Yes, we have ample space for parking! If larger than 600 guests, we will help arrange transportation.

Where is the farm located? 

The farm is located at 3203 Pleasant Ridge Road in Summerfield, NC.

Is this an actual working farm?

Yes! We raise 100% grass-fed and grass-finished beef . You can find our beef in our farm store, The Market.

Is The Barn heated and Air-conditioned?

Yes

What if it rains on our wedding day and we choose to have ceremony outside?

Included in your venue rental is an indoor ceremony location for rain plan (or plan A!), along with an outdoor ceremony location! Our venue representative will work with you to create a Plan A layout, along with a Rain Plan /Plan B layout. You have until 9am on the day of the wedding to make the final call of where you’d like the ceremony to be!

Who will set up the event space? 

Our staff will set up all items provided by The Barn or subsequently rented from the Summerfield Farms Rental Company.  Set up of rental items from outside vendors or client-provided equipment is the responsibility of the client.